The challenge
The college offers programmes in general nursing, midwifery and related areas, with classrooms, laboratories, a simulation studio and a library to run and maintain. Behind the teaching sits an organisation:
Finance
Fees and other income, budgets, supplier and staff payments, and accounts that stand up to scrutiny.
People
Academic and support staff records, leave and payroll information.
Purchasing and assets
Teaching supplies, laboratory and simulation equipment, and the facilities themselves.
Administration and reporting
What management, governors and regulators ask for, without re-keying data from several places.
On separate spreadsheets, month-end runs long and simple answers depend on who has the latest file.
What we implemented
Prometheus, our ERP built on the open-source ERPNext platform, is designed to bring these functions into one web-based system, with role-based access so each person sees what their job requires:
- Accounting
- Purchasing
- Inventory
- Administration
- Project and task management
- Human resource management
Browser-based, it works on campus or elsewhere with nothing to install. This summary records the deployment at the level we can confirm publicly. It does not list every module configured or every process changed.
Results
Completed as a Prometheus deployment for Merit College of Nursing Sciences. We have not published measured outcomes for this project, and we do not add figures after the fact.
What this means for your organisation
Private colleges, nursing and health schools, training providers and other education organisations across Nigeria often run finance, HR and administration on tools never designed to work together. As in this home-market project, an ERP helps when income, staff data, equipment and reporting must agree.
When an ERP helps
- Fees, grants and other income must reconcile cleanly with the general ledger.
- Staff and payroll information must be accurate and access-controlled.
- Equipment and supplies, from laboratory kit to classroom technology, need to be bought, tracked and maintained.
- Reporting to boards, funders and regulators should come from one set of numbers.
See Prometheus ERP, ERP implementation and education, or contact us.