ERPNext and Prometheus customisation and automation
Custom apps, workflows, SSO, document capture, integrations, portals and AI that make ERPNext or Prometheus yours.
Business Systems & ERP
Prometheus ERP
Prometheus is ERP built around your business: Promatics' white-labelled edition of open-source ERPNext, configured for your industry, Nigerian taxes and multi-currency operations, and supported by Promatics from demo to go-live and beyond.
Who this service is for
A good fit if
- Accounting, sales, purchasing, inventory, projects and HR live in separate tools.
- You want an edition set up for healthcare, labs, distribution, retail, legal or non-profits.
- You want one provider for software, configuration, customisation, hosting and support.
- You want open-source foundations, or several companies and naira plus US dollars in one system.
What is included
- Demo and fit review built on your own scenarios
- Your industry edition, configured for your companies, currencies, locations and processes
- Accounts, VAT, withholding tax and fiscal setup, as your accountant directs
- Roles, approvals, custom fields, reports, dashboards, print formats, automation
- Reconciled data migration; payroll, banking, e-commerce, clinical or lab integrations
- On-premises, local data centre or cloud hosting; backups, monitoring, training, support
What Prometheus is
One enterprise resource planning (ERP) system for day-to-day operations, white-labelled on ERPNext, with Promatics accountable for implementation, customisation, hosting, upgrades and help. It is web-based and cross-platform, runs in any browser, including on the phones many of your staff already work from, and its APIs extend to neighbouring systems. Prometheus is in use today: see how it was deployed for a nursing college and a diagnostic and ambulatory centre, or browse all case studies.
| Module | Covers |
|---|---|
| Accounting | Ledger, receivables, payables, bank reconciliation, budgets, multi-currency, financial statements |
| Sales and CRM | Leads, opportunities, quotations, sales orders, customer history |
| Purchasing | Supplier quotations, purchase orders, receipts, supplier records |
| Inventory | Multiple warehouses and stores, batches and serial numbers, reorder levels |
| Projects and tasks | Plans, tasks, timesheets, project billing |
| Human resources | Employee records, attendance, leave, expense claims, appraisals |
| Manufacturing | Bills of materials, work orders, production planning |
| Administration | Assets, maintenance, documents, approvals |
Industry editions
| Edition | What it adds |
|---|---|
| Healthcare and laboratories | The whole lab workflow in real time, from sample collection to diagnosis and patient history; patient details; appointments and consultations; encounters with the consultation document; assessments, prescriptions and medical coding in one place |
| Distribution and retail | Inventory control and multi-store management; batches, returns and credit notes; landed cost vouchers, taxes and charges, and multi-currency for imports; automated replenishment, reorders and requisitions |
| Legal | Matters, email, litigation, legal spend, document and contract management, e-billing and reporting, outside collaboration, calendars; billable and non-billable expenses; multiple document upload and download with versioning and sorting; case status dashboards, cases by stage, revenue reports; invoices with terms, discounts and fees |
| Non-profit | CRM and donor management; grants and membership; email campaigns, marketing and communication; analytics, reports and project management |
Nigerian sector rules. Health: role-based access and audit trails with the Nigeria Data Protection Act 2023 (NDPA, which treats health data as sensitive personal data) and the National Health Act 2014's confidentiality duties in mind, alongside any dedicated EMR. Legal: client money is governed by the Rules of Professional Conduct for Legal Practitioners; we configure what your firm and accountant specify. Non-profit: donation receipts and grant reports showing what donors, grant makers and annual returns require, set with your accountant, and campaign consent recorded in line with the NDPA's direct marketing rules.
Why each edition exists
- Healthcare and laboratories: a web-based, highly configurable system that runs the entire laboratory operation and workflow end to end.
- Distribution and retail: commerce is customer-centric and digital-first and demands new capabilities faster than ever. Selling across channels needs the cloud, which is far from easy; Prometheus simplifies both ends, your customers and your systems.
- Legal: designed from a legal practice perspective, so you see the big picture with your departments' resources in one place. It scales with your firm, so you will not outgrow it.
- Non-profit: a cloud-based management suite that helps you engage and build meaningful relationships with contacts, with straightforward tools that automate workflows, increase capacity and reduce stress.
Organisations in other industries start from the core modules, configured the same way.
Nigerian, hosted your way, tailored
VAT and withholding tax
VAT (7.5 %) and withholding tax as tax templates and rules, as your accountant directs; no tax advice.
Payments
Bank transfers, card and wallet payments recorded against invoices; bank statement import for reconciliation.
Payroll
Linked to a payroll provider for PAYE, pension contributions and other statutory deductions, posted back to accounting.
Multi-company
Separate entities, with naira, US dollars or other currencies in one system.
Data protection
Role-based permissions, audit trails and a hosting location chosen with the NDPA in mind.
Your hosting
Your premises or data centre, your cloud account or hosted by Promatics.
With no major public cloud region in Nigeria, you choose between local data centres and regions abroad, under the NDPA's transfer rules and any sector rules. Wherever it runs, we set up backups, monitoring and restore testing, and plan power and connectivity for when the grid fails. Users need a connection to the server: on premises, staff on your network work through internet outages; in the cloud, add a second link or 4G/5G failover. Either way, key equipment gets UPS, inverter or generator power.
Beyond the editions, we tailor Prometheus as far as you need: custom apps, single sign-on, document capture and AI-assisted automation, such as reading supplier invoices into Prometheus, AI agents preparing sales orders and purchase suggestions for a person to approve, and assistants answering from your ERP data (AI in ERP).
Delivery
How the work is delivered
Demo and fit review
Prometheus run through your own scenarios; we agree the edition, modules and phase one.
Output: Fit review, phase-one scope.
Configure
Your edition in a test site: companies, taxes, roles, workflows and print formats.
Output: Configured test site.
Migrate and integrate
Clean and import data, reconcile totals, and connect the systems that exchange information.
Output: Reconciled migration, working integrations.
Test and train
Staff run realistic scenarios in the test site; training is organised by role.
Output: Signed-off scenarios, trained users.
Go live and support
Final migration, cut-over checklist, early-life support, then ongoing support under your agreement.
Output: Live system, handover pack, support plan.
Scope at a glance
Not included unless agreed
- Accounting, tax, payroll or legal advice
- Third-party subscriptions and licences: payroll services, payment gateways, bank feeds
- Servers, scanners, receipt printers, backup power unless scoped; extra work quoted separately
What we need from you
- A sponsor, an owner per business area, staff time for testing and training
- Your accountant's direction on accounts, taxes and opening balances
- System exports, people to check migrated data, a premises-or-cloud hosting decision
Before handover
- Opening balances and key totals reconciled; every role tested for access and limits
- Customisations documented and version-controlled, so upgrades stay manageable
- Restore tested; admin access, documentation, data in a standard open-source database
What affects the cost
- Edition and number of modules
- Companies, locations and users
- Data volume and quality; customisations, integrations
- Hosting choice and support level
No package prices: estimates in naira from an agreed scope, taxes shown separately.
Questions buyers usually ask
Is Prometheus the same as ERPNext?
It is built on ERPNext, the open-source ERP, and keeps its core. Promatics adds branding, industry editions, Nigerian configuration, customisations and support, and takes responsibility for the whole system. Your data stays in a standard format, never locked in.
Does Prometheus run payroll?
Through a payroll provider of your choice. Employee records, attendance, leave and expense claims stay in Prometheus; the provider calculates pay with PAYE, pension contributions and other statutory deductions, and the results flow back as accounting entries.
Where is our data hosted?
Your choice: your own servers, a local data centre in Lagos or Abuja, or a cloud region abroad (the nearest large ones are in South Africa and Europe), chosen with NDPA 2023 transfer rules and sector rules in mind. Location is one part of your data protection obligations, not all.
Can we see it before deciding?
Yes. A demo built on your processes, not a generic tour, then a fit review listing what works as standard and what needs configuration or customisation.
Related
ERP implementation
ERP planned, implemented and supported: Prometheus and ERPNext first, with migration from the systems you use.
Prometheus ERP deployment for Merit College of Nursing Sciences (Nigeria)
Promatics deployed Prometheus ERP for Merit College of Nursing Sciences, an Orlu nursing and midwifery college.
Want to try Prometheus?
Tell us about your organisation, your industry and the systems you use today. We will arrange a demo.