Managed IT services
One agreement covers monitoring, support, management and security of your IT, for a fixed monthly fee.
Industries
IT, donor management and cybersecurity for Nigerian non-profits and NGOs
Non-profits need dependable technology on budgets that funders scrutinise. With scalable plans, we handle the tech, from strategy to maintenance to support, so your staff and volunteers can focus on your mission.
Challenges we see
NGOs and non-profits in Nigeria do complex work with lean teams, and the IT problems follow a pattern:
Budgets built for programmes
IT competes with services; funders want low administrative costs.
Accidental IT managers
A director or coordinator juggles laptops, passwords and vendors on top of the real job.
Scattered donor and member data
Spreadsheets, email lists, event and payment tools, old donor databases: each holds part.
Grant reporting pressure
Funders want outcomes, budgets and spending per grant; finance and programme data live apart.
Volunteers and turnover
Shared or never-removed accounts; files leave with people.
Attackers target non-profits
Phishing, donation fraud and ransomware hit small organisations; power and connectivity gaps make resilience harder.
How Promatics helps
Scalable, cost-conscious managed IT: strategy, maintenance and support at a known monthly cost.
24/7 help desk
Remote, for managed-service clients; priorities, targets and on-site work per the agreement.
Sites and Wi-Fi
Offices, programme sites, shared spaces; guest Wi-Fi apart; backup connectivity and power where supply is unreliable.
Licences
Vendors' non-profit programmes used; counts kept accurate as volunteers come and go.
Right-sized security
Layers aligned with frameworks such as NIST CSF, sized for a small organisation.
Microsoft 365
Shared mailboxes, SharePoint and Teams: files belong to the organisation, not individuals.
Awareness training
Staff and volunteers learn to recognise phishing and donation scams.
More detail
- Hardware procurement and inventory, with asset records that survive staff changes.
- Cabling and phone systems for new sites; on-site systems maintenance where your agreement includes on-site work.
A virtual CIO plans technology spending around your budget cycle and funding applications, and compliance readiness documents how donor and beneficiary information is protected.
Once that information is protected, AI gives back time: drafting reports and grant updates, summarising programme notes, answering staff questions from your policies. Start with a contained AI readiness assessment.
Grant-funded project? We scope it, such as a donor database migration, with a written estimate in naira (or US dollars where a licence or service is priced in dollars) that fits your funding application.
Prometheus for non-profits
The cloud-based non-profit edition of Prometheus ERP builds meaningful relationships with contacts; easy tools automate workflows, add capacity and cut administrative stress:
- CRM and donor management
- Grants
- Membership
- Email campaigns and marketing
- Analytics and reports
- Project management
Donations, grants, projects and accounting in one system make reporting spending per grant far simpler.
Nigerian regulatory and operating context
| Topic | What applies |
|---|---|
| Registration and records | Non-profits are typically registered with the Corporate Affairs Commission as incorporated trustees under the Companies and Allied Matters Act 2020 (CAMA 2020). Keep proper books and records; systems should produce the financial and governance records trustees, funders and regulators ask for. |
| Donor and beneficiary privacy | The Nigeria Data Protection Act 2023 (NDPA), enforced by the Nigeria Data Protection Commission (NDPC), covers data about donors, members and the people you serve: a lawful basis, clear consent where you rely on it, and a breach plan. |
| Direct marketing | NDPA consent rules apply to fundraising and campaign messages, and the Nigerian Communications Commission has rules on unsolicited messages. Make opting out easy. |
| Funder requirements | International funders often add data handling, financial control and safeguarding conditions. Document how your systems meet them. |
| Accessibility | Organisations serving the public should aim for accessible websites and forms, using WCAG 2.2 AA as good practice. |
General information, not legal or tax advice. Confirm your obligations with the relevant regulators and your advisers.
Services for non-profit
Prometheus ERP
Promatics' own ERP on open-source ERPNext: industry editions, Nigerian configuration, delivered and supported by Promatics.
Microsoft 365 and workplace
Microsoft 365 set up, secured and managed, so people work safely in familiar tools anywhere.
Security awareness training
Training and phishing simulations that help staff spot scams, report fast and handle information safely.
Privacy and compliance readiness
Privacy and security practices ready for regulators, clients, auditors and insurers, gaps fixed before anyone asks.
AI strategy and readiness
Learn where AI will help, what must come first and which use cases to tackle when.
Related
Security awareness training that changes behaviour
How to design awareness training people act on: 12-month plan, fair simulations, useful measures.
CRM vs ERP: which problem are you solving?
What CRM and ERP each organise, where they overlap, when you need both, plus a checklist.
Data breach reporting under the NDPA
The main NDPA breach obligations, the risk test, and the response sequence and records to prepare.
Talk to us about your organisation
Tell us about your programmes, your donors and the systems you rely on. We will suggest a practical first step that fits your budget.