Prometheus ERP

What Prometheus is

Prometheus is an enterprise resource planning (ERP) system designed to fit organisations that need accounting, project and task management, sales, purchasing, inventory, CRM, administration, human resource management, manufacturing and other day-to-day operations in one place.

It is Promatics' white-labelled ERP, built on ERPNext, the open-source ERP. Promatics packages it with industry editions, Nigerian configuration and its own support, and remains accountable for the whole system: implementation, customisation, hosting, upgrades and help when you need it. Prometheus is web-based and cross-platform, so it runs in a browser on any device, including the phones many of your staff already work from, and everything we build is easily extended to neighbouring systems across your organisation through its APIs.

Core modules

• Accounting: general ledger, receivables and payables, bank reconciliation, budgets, multi-currency and financial statements.
• Sales and CRM: leads, opportunities, quotations, sales orders and customer history.
• Purchasing: supplier quotations, purchase orders, receipts and supplier records.
• Inventory: multiple warehouses and stores, batches and serial numbers, and reorder levels.
• Projects and tasks: plans, tasks, timesheets and project billing.
• Human resources: employee records, attendance, leave, expense claims and appraisals.
• Manufacturing: bills of materials, work orders and production planning.
• Administration: assets, maintenance, documents and approvals.

Industry editions

Prometheus for healthcare and laboratories

A web-based, highly configurable system designed to run and manage your entire laboratory operation and workflow from end to end in real time, from sample collection to diagnosis and patient history.

• Manage patient details.
• Create appointments and consultations for patients.
• Record patient encounters with the consultation document.
• Manage assessments, prescriptions and medical coding from a single place.

For hospitals, clinics and laboratories, we configure role-based access and audit trails with the Nigeria Data Protection Act 2023 (which treats health data as sensitive personal data) and the confidentiality duties in the National Health Act 2014 in mind. Where a dedicated EMR is required, Prometheus runs alongside it.

Prometheus for distribution and retail

Commerce has evolved: it is customer-centric and digital-first, and it demands that sellers develop new capabilities faster than ever. Using the cloud well is essential for selling across channels, but it is far from easy. Prometheus simplifies both ends of the retail puzzle: your customers and your systems.

• Inventory control and multi-store management.
• Batched items, returns and credit notes handled easily.
• Landed cost vouchers, taxes and charges, and multi-currency accounting, useful when importing goods.
• Automated stock replenishment, automatic reorders and requisitions.

Prometheus for legal

Designed from a legal practice perspective, Prometheus helps you see the big picture, with the resources your departments need in one place: matters, email, litigation, legal spend, document and contract management, e-billing and reporting, outside collaboration and calendars. It scales with your firm, so you will not outgrow it.

• Billable and non-billable expense tracking.
• Multiple document upload and download, with versioning and sorting.
• Case status dashboards, cases by stage, revenue reports and more.
• Invoices and detailed billing, customised with terms, discounts and fees.

The handling of client money is governed by the Rules of Professional Conduct for Legal Practitioners; we configure Prometheus to the requirements your firm and its accountant specify.

Prometheus for non-profit

A cloud-based non-profit management suite that helps organisations engage and build meaningful relationships with their contacts, using straightforward tools to automate workflows, increase capacity and reduce stress.

• CRM and donor management.
• Grants and membership management.
• Email campaigns, marketing and communication.
• Analytics, reports and project management.

Donation receipts and grant reports can be set up to show the information your donors, grant makers and annual returns require, with your accountant's direction, and email campaigns can record consent in line with the Nigeria Data Protection Act's rules on direct marketing.

Organisations in other industries start from the core modules and are configured the same way.

Built for Nigerian requirements

• Taxes: VAT and withholding tax, configured with your accountant.
• Payments: bank transfers, card and wallet payments recorded against invoices, with bank statement import for reconciliation.
• Payroll: integration with a payroll provider for PAYE, pension contributions and other statutory deductions, with results posted back to accounting.
• Multi-company and multi-currency: separate entities, and naira and US dollars (or other currencies) in one system.
• Data protection: role-based permissions, audit trails and a hosting location you choose with the NDPA in mind.

Deployed on-premises or in the cloud, your choice

Prometheus can run on dedicated servers in your own premises or data centre, in your own cloud account, or hosted for you by Promatics. There is no major public cloud region in Nigeria, so the choice is between local data centres and regions abroad, made in line with the NDPA's transfer rules and any sector rules that apply to you. Wherever it runs, we set up backups, monitoring and restore testing, and plan for power and connectivity so the system stays available when the grid does not.

Prometheus in practice, and tailored to you

Prometheus is in use today. Read how it was deployed for a nursing college and a diagnostic and ambulatory centre, or browse all case studies.

When the standard editions are not enough, we tailor Prometheus as far as you need, from custom apps and single sign-on to document capture and AI-assisted automation. See ERPNext and Prometheus customisation.