The challenge
Zutron supplies pharmaceuticals, diagnostics, laboratory consumables, medical supplies and equipment, serving customers across Ghana from warehouses in several regions. Its ERP has to handle:
Several locations
Warehouse transfers and a reliable view of what is available where.
Batch and expiry control
Short-dated products managed actively; recalls traced to customers.
Varied customers
Hospitals, pharmacies, clinics and others, often on different prices and credit terms.
Imported products
Freight, duties and clearing charges in the true cost of stock.
Head-office view
Finance and management reporting the Nigerian operation can follow too.
With warehouses, sales and accounts on separate tools, stock figures drift from the books and expiry exposure is found late.
What we implemented
Prometheus, our ERP on the open-source ERPNext platform, brings accounting, sales, purchasing, inventory, CRM, administration and human resource management into one system. For distribution and healthcare:
- Inventory across multiple warehouses and stores
- Batch-managed items with expiry dates
- Returns and credit notes
- Landed cost vouchers, taxes and charges
- Multi-currency accounting
- Automated replenishment, reorder levels, material requests
This summary records the deployment at the level we can confirm publicly. It does not list every module configured or every process changed.
Results
Completed as a Prometheus deployment for Zutron Pharmaceuticals in Ghana, alongside Zutron in Nigeria. We have not published measured outcomes for this project, and we do not add figures after the fact.
What this means for your organisation
Distributors with warehouses in several states or countries, or head offices consolidating several business units, share these needs; this West African home-market example applies to Nigerian organisations operating regionally:
Multi-warehouse transfers
Recorded as transactions, not adjusted by hand at month-end.
Expiry reporting
Shows what is at risk in time to act.
A head-office template
Core processes, item structure and reports configured once, then rolled out to each location or entity.
Host in a Lagos or Abuja data centre, a cloud region abroad or on premises, in line with the NDPA's rules on transfers outside Nigeria. Read about Prometheus ERP, ERP implementation and supply chain systems that support growth, or contact us.