The challenge
DCL is an in vitro diagnostics company in Nigeria and elsewhere in West Africa. It supplies medical and laboratory equipment and supports what it places with installation, training and maintenance. Its connected operations:
- Buy and importFrom international manufacturers, often in foreign currencies.
- Hold stockReagents and consumables tracked by batch and expiry date.
- SellPublic and private healthcare: quotes, orders, deliveries, invoices, collections.
- ServiceInstalled equipment: what was supplied to whom, and when.
- Run the businessAccounting, people and administration.
In separate tools, the same customer, item or order is keyed repeatedly and nobody has one current view of stock, sales and money.
What we implemented
Promatics deployed Prometheus, on the open-source ERPNext platform, as the central business system for DCL in Nigeria. It is designed to bring accounting, sales, purchasing, inventory, CRM, administration and human resource management into one system, so a sale, its stock movement and its accounting share records. For distribution:
- Inventory across warehouses and stores
- Batch-managed items, returns, credit notes
- Landed cost vouchers, taxes and charges
- Multi-currency accounting
- Automated replenishment, reorder levels, material requests
This summary records the deployment at the level we can confirm publicly. It does not list every module configured or every process changed.
Results
Completed as a Prometheus deployment for DCL Laboratory Products in Nigeria; we also deployed Prometheus for DCL in Ghana. We have not published measured outcomes for this project, and we do not add figures after the fact.
What this means for your organisation
Nigerian distributors of laboratory, medical and scientific products need purchasing, stock, sales, service and finance to agree. This home-market approach carries over directly across Nigeria and West Africa:
One system of record
Each transaction posts to the accounts as it happens.
Batch and expiry control
The traceability expected by regulators such as NAFDAC.
Import costs that land
Duties and clearing on goods through the Nigeria Customs Service, allocated to stock.
Nigerian tax and currency
VAT, withholding tax, US dollar purchasing against naira books.
More detail
- Items, customers, suppliers, prices and stock live in one place.
- Tracking consumables by batch makes it practical to answer recall and quality questions quickly.
- Freight, duties and clearing charges are allocated to stock through landed cost vouchers.
- Tax and currency settings are configured rather than worked around.
Regulated or batch-tracked products, and systems that no longer agree? See Prometheus ERP, ERP implementation and distribution and retail, or contact us.