Managed IT services
One agreement covers monitoring, support, management and security of your IT, for a fixed monthly fee.
Industries
IT, security and HR systems for Nigerian staffing agencies and HR firms
Staffing agencies and HR firms hold national identity numbers, bank details, background checks and medical records for thousands of people. We secure that information and connect the systems your recruiters, payroll and clients depend on.
Who we work with
- Staffing and recruitment agencies
- Outsourcing firms
- Payroll providers
- HR consultancies
Challenges we see
The data you hold and the pace you work at drive the same problems:
Highly sensitive data
NINs, bank details, ID, background and reference checks, accommodation health details, in inboxes and drives.
Too many systems
Applicant tracking, onboarding, timesheets, scheduling, payroll, invoicing, accounting: separate tools, details retyped.
Volume and turnover
Hundreds of candidates, short placements, recruiter turnover: access needs constant attention.
Remote and branch teams
Branches, client sites and home, often on mobile devices.
Payroll fraud
Impostors change workers' bank account details or pose as clients to redirect payments.
How Promatics helps
Managed IT gives you one accountable provider for daily IT, plus:
24/7 help desk
Remote, for managed-service clients; priorities and response targets in the agreement.
Branch networks
System design, networking, secure remote access, backup internet links and power backup for the network core.
Layered security
Aligned with frameworks such as NIST CSF: MFA, email security, verification before bank-detail changes.
Microsoft 365
Candidate and employee files kept in controlled locations with retention, not personal inboxes.
Compliance readiness
Map where personal data lives, who can access it and how long you keep it.
AI governance
AI for drafting and policy questions, given the legal and ethical risk; people decide about people.
More detail
- Encrypted laptops, procurement, inventory, fast onboarding and offboarding of devices, and licence management across applicant tracking, payroll and productivity tools.
- Cabling and phone systems for new branches; on-site maintenance where your agreement includes on-site work.
- A virtual CIO for strategic assessments, gap analysis and project management.
- AI controls are documented through our AI governance service.
Workflow automation carries each worker through without re-keying:
- ApplicationDetails captured once.
- PlacementNo retyping.
- TimesheetTied to the placement.
- PayrollFrom the timesheets.
- InvoiceFrom the same record.
Prometheus for HR and staffing
Prometheus ERP runs HR with CRM, projects, sales, purchasing and accounting; role-based access shows recruiters only what they need.
- Employee records
- Onboarding
- Attendance and leave
- Timesheets
- Payroll
- Expense claims
- Appraisals
- Client invoicing
Nigerian regulatory and operating context
| Topic | What applies |
|---|---|
| Data protection | The Nigeria Data Protection Act 2023 (NDPA), enforced by the Nigeria Data Protection Commission (NDPC), covers candidate and employee data: a lawful basis, clear notices, safeguards and, for larger processors, NDPC registration. Notify the NDPC within 72 hours of becoming aware of a breach likely to risk individuals' rights and freedoms. |
| Employment records | The Labour Act and employment contracts shape staffing, outsourcing and placement arrangements and records of hours, wages and leave. Confirm your structure with your employment lawyer. |
| Payroll | PAYE, pension contributions under the Pension Reform Act and other statutory deductions and remittances, with records the tax authorities and PenCom can inspect. |
| Disability and accommodation | Medical and accommodation information is sensitive personal data under the NDPA, and the Discrimination Against Persons with Disabilities (Prohibition) Act 2018 applies at work. Keep it separate and restricted to those who need it. |
| Marketing messages | Job alerts and marketing to candidates and clients follow NDPA direct-marketing consent rules and NCC rules on unsolicited messages. |
General information, not legal advice. Confirm your obligations with your employment lawyer and payroll advisers.
Services for hr and staffing
Cybersecurity services
Assessments, endpoint protection, email security, training, incident readiness, and 24/7 monitoring for managed-service clients.
Privacy and compliance readiness
Privacy and security practices ready for regulators, clients, auditors and insurers, gaps fixed before anyone asks.
Workflow automation
Automate rule-based workflows, with human approval where it matters, an audit trail and tested fallback.
Prometheus ERP
Promatics' own ERP on open-source ERPNext: industry editions, Nigerian configuration, delivered and supported by Promatics.
AI governance and security
Policies, risk assessments, shadow AI discovery and security testing, with AI controls you can explain.
Related
Data breach reporting under the NDPA
The main NDPA breach obligations, the risk test, and the response sequence and records to prepare.
Which workflows to automate first
Rank candidate workflows by value and feasibility, with an editable prioritisation matrix for your own numbers.
ERP evaluation checklist
A vendor-neutral way to compare ERP systems: Nigerian requirements, scripted demos and a weighted scorecard.
Talk to us about your agency or firm
Tell us how candidates, placements, timesheets and payroll move through your business today. We will suggest a practical first step.